When viewing a list or a document library, there are
several ways to change the view to find the specific item or document
you want. The following sections discuss the possibilities.
Note
The changes you make are not
permanent. Only you see them, and when you close the browser and
navigate to the list again, the default sort order and filters that the
list manager has defined are applied again.
Sort
To sort a list view on a
specific field, click on the heading for that field. Clicking on the
field header causes the list to be sorted based on that field, either
in ascending or descending order. A small arrow appears to signify the
sort order. Using this mechanism, you can only sort based on one field
at a time.
Another way to define the sort order is to open the column’s drop-down menu and click on the sort order you want.
Filter
To filter on a column, move
your mouse over the heading for that column. This causes a drop-down
menu to appear. Click on the drop-down menu and choose the filter value
from the list (see Figure 1).
Note
When
there are many items to display in the filter options drop-down,
SharePoint does not automatically display them in the menu. Instead,
you see a button that allows you to load the items. This prevents you
from waiting for the long list of items to load if you just want to
sort the list and not filter it.
